[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
This letter is to authorize my daughter, Maria E. Eckley to stand on my behalf at the monthly company meeting to discuss the various developments in the recent projects. She is also to be presented the different status reports by the various departments, and she is to make the necessary arrangements as she sees fit.
(remember to put in the signature)
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Further things to consider when writing authorization letters to proxies
Authorization letters are letters meant to give someone permission to do something or officially take control of a situation. An authorization letter is usually considered as a written confirmation to allow someone to take a specific action, enter into a legal contract, delegate his/her duties, spend a specified sum of money, etc. Authorization letters can be written for quite a number of reasons, but the most common ones include authorization of power of attorney, confirmation to proceed with a project, authorization to collect documents, parental authorization for a child to travel, and authorization to act on behalf of someone.
When writing authorization letters, there are a few things you need to keep in mind. Write clearly and concisely and remember to mention that it is an authorization letter. Clearly state that the person is authorized to perform the task and the reason for it. State the arrangements you have made to help the authorized person carry out the specified task. Make sure to state the start date and the duration of the authorization. Maintain a professional tone even if you know the other person on a personal level. Close the letter on a positive tone and your signature.
Letters to proxies are letters written to people who have been given the authority or power to do something for someone else. A proxy acts in place of the person he/she represents and, therefore, has the same rights and authority. There are many occasions where you may require someone else to represent your interests. Maybe you are out of the country, and you need to take care of a sensitive financial matter back home. Perhaps you are sick but need to sign some legal documents in court. Giving your power to a third person will help you maintain your presence in these activities.
Before writing letters to proxies, you need to make sure that your proxies are people you can trust to handle the situation. Clearly state the objective of your letter. Explain in details, the rights or authority granted to your proxy. For instance, if you want your representative to authorize a bank transfer, include your account details. If you need assistance in a legal issue, make sure to include the case number. Provide the date of the authorization and the reason for it. Explain any restrictions regarding the authorization. Close with your full name and handwritten signature.
